Terms & FAQ for Travel Memberships

Hike & Dine Travel Membership

Terms & Conditions

By purchasing a Hike & Dine Travel Membership, you acknowledge and agree to the following terms and conditions.

1. About Hike & Dine Travel Memberships

Hike & Dine Travel Memberships provide access to our travel booking platform and the resources and support associated with your registered Hike & Dine trip.

There are two Travel Membership options:

- Expedition Pass: Single Trip Membership
Designed for guests planning to participate in one Hike & Dine trip. The Expedition Pass is valid only during the calendar month in which it is purchased and may be used to reserve one eligible Hike & Dine trip during that month.

- Adventure Collective: Yearly Membership
Designed for guests who plan to travel with Hike & Dine throughout the year. The Adventure Collective is a one-time membership purchase that allows members to log in and reserve eligible Hike & Dine trips throughout their active membership period.

2. What's Included With Your Travel Membership

Travel Membership benefits are connected to the trip you register for and include:

Reserve your Hike & Dine trip according to the access provided by your membership type.
Private Travel Hub access for your selected/registered trip.
Detailed itinerary and trip planning resources to help you prepare for your adventure.
Trail Support Team assistance throughout your adventure.
Organized group restaurant reservations associated with your registered trip.
All hikes and activities included with your registered trip.
Group travel updates and important trip communications related to your registered trip.

Trip-specific inclusions, exclusions, requirements, deadlines, and additional costs will always be outlined on the individual trip booking page.

3. Single Trip Membership: Expedition Pass

The Expedition Pass is intended for members who wish to participate in one Hike & Dine trip.

The membership is valid only during the calendar month in which it is purchased.
It may be used to reserve one eligible Hike & Dine trip during that month.
The membership does not roll over to a future month.
The membership cannot be reused for additional trips.
If a member does not reserve an eligible trip during the month of purchase, the membership expires at the end of that month.
A new membership may be required to access and reserve another trip.

Once an eligible trip has been successfully registered, the member receives the applicable Travel Hub access, trip resources, communications, support, hikes, activities, and other included benefits associated with that registered trip.

4. Yearly Membership: Adventure Collective

The Adventure Collective is a one-time membership purchase that provides access to eligible Hike & Dine trips throughout the membership period.

Members may log in to their account and reserve eligible trips during their active membership period.
A new Travel Membership is not required for each individual trip.
Members receive the applicable Travel Hub access, trip resources, support, communications, hikes, activities, and other included benefits for each registered Hike & Dine trip.
The Adventure Collective does not guarantee availability for any specific trip.
Trip availability is subject to capacity, registration deadlines, and requirements specific to the individual trip.
The Adventure Collective does not automatically renew unless otherwise stated at the time of purchase.

5. Membership Access & Trip Reservations

Purchasing a Travel Membership provides eligibility to reserve eligible Hike & Dine trips. It does not automatically reserve a spot on a trip.

- Members must log in to their Hike & Dine account and complete the required registration and payment process for the trip they wish to attend.

- A trip reservation is considered confirmed only after the required booking information and payment or deposit have been successfully completed according to the requirements listed for that specific trip.

- Availability may be limited and trips may sell out.

6. Additional Guests & Guest Fees

Travel members may add an additional non-member guest to their trip reservation for a $29 guest fee per trip. The guest option is intended to allow members to occasionally bring a friend, family member or companion without requiring that person to purchase their own travel membership for a single experience.

If your guest(s) are already a pass holder or yearly member, you do not need to include the guest fee. Just provide their first and last name on your registration form, and we will be able to verify their membership from there.

How Guest Registration Works

All guests must be identified and added during the member’s initial trip registration. Guest information, participation preferences and applicable trip selections must be provided at the time of booking.

Trips are booked as complete experiences and are not separated into individual components that can be booked independently at a later time. Depending on the trip, only a deposit may be required upfront; however, all guests and trip preferences must still be selected during the initial booking.

$29 Guest Fee

A $29 guest fee applies to each non-member guest participating in the trip as the registered member’s guest.

This includes guests participating in the trip’s planned activities, group experiences and/or hike while traveling as part of the member’s reservation.

The guest fee is separate from any additional costs associated with the trip, including accommodations, transportation, admission fees or other expenses when applicable.

Hike-Only Participants

Hike & Dine’s regular group hikes remain free.

When a Hike Only registration is offered during one of our travel experiences, someone who is independently attending only the hike may register through that separate option at no cost.

This is different from being registered as a trip guest.

If someone is traveling or participating in the trip as your guest, including joining the hike and other trip activities, they must be included on your reservation, and the $29 guest fee applies.

Frequent Guests

The additional guest option is intended for occasional guests and is not designed to replace an individual travel membership.

If the same individual is repeatedly registered as a guest across multiple Hike & Dine trips, Hike & Dine may require that individual to purchase their own Expedition Pass or Adventure Collective yearly membership before participating in future trips.

Frequent travelers are encouraged to consider the $149 Adventure Collective yearly membership rather than repeatedly paying the $29 guest fee. Yearly members receive additional travel benefits and perks that are not available to guests.

Important Guest Policy

By adding a guest to your reservation, you are confirming that:

Your guest has been accurately identified during your initial registration.
The applicable $29 guest fee has been paid or added to your trip balance.
Your guest will complete any required waivers, forms or verification requirements.
Your guest understands that being added to a member’s reservation does not provide them with their own membership or membership benefits.
Any applicable trip costs beyond the $29 guest fee remain the responsibility of the member and/or guest.
Repeated use of the guest option by the same traveler may result in Hike & Dine requiring that traveler to obtain their own pass or membership.

Hike & Dine reserves the right to verify guest information and determine when continued participation is better suited for an individual Expedition Pass or Adventure Collective membership.

7. Trip Costs

Travel Membership fees and trip fees are separate.

Purchasing a Travel Membership does not mean that the member has paid for their trip.

Each trip may have its own cost, deposit, payment schedule, cancellation policy, and booking requirements. Members are responsible for reviewing the terms associated with each trip before completing a booking.

8. Payments & Payment Plans

Certain trips may offer payment options, including payment in full or installment payments.

When a payment plan is offered, members are responsible for completing all required payments by the stated deadlines.

Failure to complete required payments may result in cancellation of the reservation and/or forfeiture of amounts paid, subject to the cancellation policy for that specific trip.

9. Cancellations & Refunds

Travel Membership purchases and individual trip bookings are subject to the cancellation and refund policies provided at the time of purchase.

Because trip arrangements may involve non-refundable deposits, accommodations, transportation, activities, and other advance commitments, cancellation terms may vary by trip.

Members are responsible for reviewing the specific cancellation policy before purchasing a trip.

10. Membership Use

Travel Memberships are intended for the individual who purchased the membership and may not be transferred, resold, or shared with another person.

Members are responsible for maintaining the security of their account login information.

Hike & Dine Events LLC reserves the right to suspend or terminate access to a membership account if there is evidence of misuse, fraudulent activity, unauthorized account sharing, or violation of these terms.

11. Changes to Trips

Hike & Dine reserves the right to modify trip details, schedules, accommodations, activities, transportation arrangements, or other trip components when reasonably necessary.

Members will be notified of significant changes when applicable.

12. Membership Expiration

Expedition Pass: Expires at the end of the calendar month in which it is purchased.

Adventure Collective: Expires at the end of the applicable yearly membership period stated at the time of purchase.

Expired memberships do not provide access to future trip bookings unless a new qualifying membership is purchased.

13. Agreement to Terms

By purchasing a Hike & Dine Travel Membership, you confirm that you have read, understood, and agreed to these Travel Membership Terms & Conditions. You also acknowledge that individual trips may have additional terms, payment requirements, cancellation policies, and participant requirements that apply separately to your booking.

Hike & Dine Events LLC reserves the right to update these terms as necessary. Any updated terms will be posted on the website and will apply to purchases made after the effective date of the updated terms.